USER ACCESS

DataCOM is a secure program. The user of DataCOM has privileges and level of access to use the program.  Users and their rights are created using the accompanied program 'Access'.

By using this program, the users and the passwords can be created, and the privileges are granted.

Each form in DataCOM has at least three levels of access which are :

                     View

                     Add or Insert

                     Modify

                     Delete

Some forms have extra security features.

User access form figure 1:

Before setting the access and rights the user should be created and saved (first section of the form).

To create a user:

User Code: This code is used to enter any DataCOM application.

User Name: The name of the user, that appears every time the user code is accepted.

Full Name:  Full name of the user, if user name is abbreviated.

Description:  It is used to describe the position of the user.

Password:   Is key to enter all DataCOM application. Its size is up to 15 alphanumeric characters or numbers.  Password is case sensitive.

Confirm Password: To confirm the previous password entered.

 

NB: The user can change the password on entering DataCOM application.

 

Before setting the accesses and privileges of the user the record should be edited:

The above figure of the access form shows a complete example of setting the security levels.

 

According to the figure the user '3Ds' with code '02' does not have access to:

- add records in the adjustment form .

- modify records in the credit note form.

- delete records in the currency form.

- view items and grouping  form.

one  mouse click enable or disable on of the accesses

User access form figure 2:

The following figure shows that user '02' does not have access to the complete program utilities

In the above figure there are some general accesses on the system:

Export to excel: When this access is granted, the user can export to Microsoft Excel

Fix Balance "Ctrl F12": When this access is granted, it can make the journal voucher balanced, total debit = total credit, the difference is set to the line where the user press

Ctrl F12.

Modify VAT: The user can modify the VAT amount in purchases, return purchases, sales, and return sales form.

Price Below landed cost: The user can set the selling price of an item in the sales invoice, to be less then the landed cost of then item.

 

Print Transaction: Allow the user to print the purchases and sales invoice while saving.

Show cost price: The cost price is visible and accessible to the user

 

User access form figure 3:

In this page the access to the directory year is set.

This figure shows that user '02' has access to accounting year 2004, and accounting year 2005.